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Contract Administration / Employers Agent

At Virtus, we provide an innovative and reliable Contract Administration and Employers Agent service; offering successful organisation, planning, management and delivery of a wide range of construction projects. Whether providing a Contract Administrator role on traditional building contracts or an Employers Agent role on JCT Design and Build contracts, our service is tailored to suit our Client's specific requirements. Our expert knowledge allows Virtus to carefully manage the progress of construction projects on site, and to highlight any potential risks at an early stage, allowing risk management and successful completion on time and within budget.


Contract Administration

The process can be described as follows:

  • Inviting and processing tenders.
  • Preparing contract documents for execution.
  • Administrating change control procedures.
  • Seeking instructions from the client in relation to the contract.
  • Issuing instructions such as variations, or relating to prime cost sums or making good defects.
  • Considering claims.
  • Chairing construction progress meetings.
  • Preparing and issuing construction progress reports.
  • Co-ordinating and instructing site inspectors.
  • Agreeing commissioning and testing procedures.
  • Agreeing defects reporting procedures.
  • Ensuring that project documentation is issued to the client.
  • Issuing certificates of practical completion and interim certificates.
  • Collating and issuing schedules of defects.
  • Issuing the certificate of making good defects.
  • Issuing the final certificate.

Employers Agent

The process can be described as follows:

  • Issuing instructions.
  • Co-ordinating the review of information prepared by the contractor.
  • Considering items submitted by the contractor for 'approval', as required by the employers' requirements.
  • Managing change control procedures.
  • Reviewing the progress of the works and preparing reports for the client.
  • Validating or certifying payments.
  • Considering claims.
  • Monitoring commissioning and inspections.
  • Arranging handover.
  • Certifying practical completion.
  • Bringing defects to the attention of the contractor
  • Issuing the certificate of making good defects.
  • Agreeing the final account.

For more information, or to discuss your specific requirements, we'd be delighted to hear from you.

Simon Janes


Simon Janes


T: 0121 200 2855

M: 07976 274 167

[email protected]

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